Document Management

ONS offers a range of document management services designed
to meet all your print related requirements. Our focus is to provide your customers with the best advice and commercial benefits, all backed by our unrivalled service.

  • Managed Print Services
  • Document Security
  • Audit and Consultancy
  • Scan Management
  • Contractual Assistance
  • Next Generation Document Management

Problems resolved

Uncontrolled Costs - We will identify cost-saving opportunities from the start and throughout the life of the contract, using the latest print reduction software solutions to improve control and save money.

Security Risks - We review the day-to-day paper and workflow operations, to identify gaps and implement security that will protect printed, scanned, copied and stored data.

Bad Service - Our experienced engineers undertake a 17-point preventative maintenance check on each and every device with every call out.

Poor Value Contracts - Organisations trapped in punitive and restrictive photocopier contracts, have benefitted from our support to terminate such contracts and save thousands of pounds in the process.

Inferior Support - We have only one contact telephone number and it’s answered by humans, ensuring you speak to a team member first-time, every-time, for the best support and service.

Paper Wastage - We adopt a benefits-led approach to identifying opportunities to digitise traditional paper-based workflows.


Return on investment

Fixed Term Contract - Unlike most suppliers, our contract will automatically terminate after the last payment without requiring any notice period, ensuring no additional or unnecessary payments are taken and there is no wrangling for their return.

No Minimum Billing - Refreshingly, unlike our competitors’ contracts, our service agreement has no minimum billing. You will only ever pay in arrears, for the copies/prints you produce on a monthly or quarterly basis.

Free Meter Readings And Empty Toner Returns - We will provide you with free meter reading collection software and free empty toner cartridge return service.

Admin Fees Removed - Our lease documents have all the typical fees associated with administration setup and annual documents removed.

Guaranteed Response - We guarantee a 4-hour response time for any breakdown or service call.